Step-by-step guide and a sample Medical Billing and Coding letter
If you are enrolled in a career training program in the field of healthcare and allied health, this article is for you. We are going to take you step-by-step through the process of writing a cover letter.
What is a cover letter? A cover letter is an important part of submitting your resume for a job application. While your resume provides a detailed look at your skills, education, and job experience, the cover letter is your chance to explain to potential employers why they should hire you.
Cover letters can be written as Word documents, and attached along with your resume. Or they can be written in the body of an email, with the resume included as an attachment. Or they can be cut-and-pasted into an online job application. With all of these different possibilities, be prepared to be flexible with the requirements of each separate job application.
Here are the steps to follow in order to create a cover letter that stands out.
Step 1: Write an informative email subject line.
Hiring managers receive many hundreds of emails. Make sure your email subject line is clear, direct, and searchable. Include your name and the job title in the subject line.
Step 2: Write the greeting.
It is best to address the letter to an actual person, so try calling the organization to ask for the name of the hiring manager. If they will not give out the name, address the letter “Dear Hiring Manager.”
Step 3: Write the body of the letter.
In the first paragraph, you can mention the name of the position that you are applying for and where you saw the job ad.
In the second paragraph, you can describe your most relevant job experience or education credentials that qualify you for the job. Emphasize your job skills that match what the employer is looking for.
The third paragraph should describe your personal traits or accomplishments that make you a good fit for the job. You want an employer to see why you are better than the competition!
The final paragraph should provide the follow-up steps. Thank the hiring manager, and explain that you will be contacting them within the next week to follow up.
Sample Cover letter for Medical Coding and Billing Job
Email subject line: Hospital Coder position – Monica White
Dear Ms. Jackson,
Please accept my application for the Hospital Coder position advertised on LinkedIn on January 14.
I recently served as a medical coder during my internship at the Orlando Regional Medical Center, as part of my Medical Coding and Billing Specialist program at the American College for Medical Careers. In my internship, I assisted the coding department with reviewing charts to apply CPT-4 and ICD-10 codes for billing and reporting.
At ACMC, I was fully trained in medical billing and coding. In my program, I learned medical terminology, medical abbreviations, pharmacology, disease processes, and medical procedures in order to perform accurate code assignments. I am also knowledgeable in in CPT-4 and ICD-10. We used Electronic Health Records software in my training program, and I am comfortable with learning new software systems as needed.
I believe that my medical coding training, along with my customer service skills that I developed as a shift supervisor in my previous job, make me a strong candidate for the position. I am a reliable worker with good communication skills and a serious commitment to my career.
Please contact me if you would like any more information. I will call you next Wednesday to see if it would be possible to meet in person. Thank you for considering me for this position.
Step 4: Attach the resume
Don’t forget to attach your resume! Attach it as a Word file if you think a computer may be reading it. PDF format is okay if you are relatively sure that a computer will not be scanning it.
Step 5: Before hitting the send button, get a second opinion
Ask a trusted friend or colleague to review your cover letter for you. If you are in training for a healthcare position, use your school’s Career Services department. See if one of the advisors will read your cover letter and make suggestions. They may be able to help you express yourself more clearly, and may also check for errors like misspellings or grammatical mistakes.
Step 6: Follow up with the hiring manager
Mark it in your calendar to call the office about a week after you send the application, as you mentioned in your letter. Keep the phone call simple. You can simply say: “I applied for the Hospital Coder position last week, and I wanted to be sure that you received my materials. I am very interested in the position, and would love to talk with you when you start scheduling interviews.”
Step 7: Keep on looking!
Remember that many applicants apply for the same job, so you may have to submit many job applications before finding a job. Don’t worry…this is normal! Keep your chin up, keep your options open, and keep up the search!
This article was written by the American College for Medical Careers in Orlando, Florida. ACMC is provides career training in the field of healthcare and allied health. Our programs include medical assisting, dental assisting, medical coding and billing, health information technology, diagnostic sonography, and cardiovascular sonography. For more information, fill out our simple online form.